DropboxIT: Overview

DropboxIT at dropboxit.uark.edu is a web application that allows students, faculty and staff to send files too large to send through email or files containing sensitive information not suitable for email. There is a limit of 1.9GB per file and 25 files per transfer. 

Require Secure UARK Login

For secure file transfer between UARK users, include only UARK email addresses in the Recipients field, and check the "Require secure UARK login to retrieve files" box before clicking Upload files. This feature requires all recipients of a transfer to log in with a UARK username and password before downloading files.

My Transfers

The My Transfers page provides a record of currently active files and recipients. To view the details of a transfer and retrieve or delete its files, log into dropboxit.uark.edu, click My Transfers, and then click View. Transfers expire automatically in seven days.

Upload a Folder

To upload a folder or set of folders, zip or compress the folders before uploading.

Zip or Compress a Folder

Windows

  1. Right-click the folder(s) you want to upload.

  2. Click Send To.

  3. Select Compressed (zipped) Folder.

  4. Select the zipped folder when uploading to DropboxIT.

Mac

  1. Right-click the folder(s) you want to upload.

  2. Click Compress.

  3. Select the zipped folder when uploading to DropboxIT.

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Comments


  1. Angela LaPorte
    Assoc Professor
    04/30/2015
    10:45 am

    If I send out a document, are there directions on how someone can retrieve it?


    1. Erin Griffin
      Content strategy/IA specialist
      04/30/2015
      10:47 am

      DropboxIT will send an email to the recipient with a link to download the file(s). If the recipient is a UARK user, they could also log into dropboxit.uark.edu and download the document from there.


      1. John House
        Archaeologist
        01/07/2016
        10:58 am

        Could you give me some guidance on using dropbox to send a file to someone off campus?


        1. Erin Griffin
          Content strategy/IA specialist
          01/07/2016
          11:02 am

          Enter the non-UARK user's email address in the Recipients field and send the file. Do not check the box that says "Require secure UARK login to retrieve files." When the recipient is not a UARK user, the transfer is not secure because they are not required to log in to retrieve the file(s).


          1. John House
            Archaeologist
            01/07/2016
            11:12 am

            Sorry, I have typed the recipients email address (at hotmail.com) in the Recipients field but the application doesn't seem to accept the address. It disappears when I go on to Upload Files. Thank you for the help.


            1. Lane Roberts
              Senior Web & App Developer
              01/07/2016
              11:39 am

              John, the system should indicate that it accepted the address before you click the upload files button. Try this: type the address and press Enter. It should put the address in a grey box and there will be a green check underneath the Recipients field.
              If you still have trouble, please create an AskIT case and I can either walk you through it or investigate further.


              1. John House
                Archaeologist
                01/07/2016
                12:00 pm

                Lane,
                I hit ENTER after typing the email address and everything worked fine.
                Thank you!
                j


  2. Mattie Bailey
    Graduate Assistant
    11/02/2016
    12:41 pm

    I have a personal dropbox account in which I pay for 1 TB of space. This semester I am taking Documentary Production I. My class was divided into teams and we are each making a 30 minute documentary film. We all live in different cities and my thought was to create a free team folder on my personal dropbox account to upload all the video footage to. I thought my doing that, we could use my 1 TB of space. Well, that is not the case. Each person on my team get 2 GB of free space and once that space is used up, we have to buy more space (ie upgrade to dropbox business). Here is my question. Does the University dropbox have a way where we can create a team folder and use the unlimited space provided by the University's dropbox? Thanks!


    1. Lane Roberts
      Senior Web & App Developer
      11/02/2016
      12:59 pm

      Hi Mattie,
      Unfortunately, DropboxIT is only used to send large files, it doesn't allow you to set up permanent shared folders.
      However, as students, you have access to Microsoft OneDrive, which will give you plenty of space and let you share a folder with the whole team. See the lower section of techarticles.uark.edu/381/ for the login link.
      If you run into any issues, please call the IT Help Desk or create an AskIT case at askit.uark.edu.


  3. Donald Catanzaro
    Research Assistant Professor
    02/28/2017
    3:43 pm

    I would suggest that you change the wording from "to transfer files too large to send through email" to "to send files too large to send through email" as I believe this service does not allow UARK users to receive large files from users outside of UARK.

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