Export and Import Outlook Calendars

Export a Calendar File from Outlook

Outlook 2010 and 2013 (Windows)

  1. Open Outlook. Select the File tab and click Open (in Outlook 2013, click Open & Export).

  2. Click Import (in Outlook 2013, click Import/Export).

  3. Select "Export to a file." Click Next.

  4. Select "Comma Separated Values (Windows)." Click Next.
    Note: To export recurring appointments or tasks, select "Outlook Data File (.pst)" and follow the prompts. These instructions assume you have selected "Comma Separated Values."

  5. In the folder list, select the Calendar folder to export. Click Next.

  6. Click Browse, enter a file name and click OK. Click Next.

  7. Optional: Click Map Custom Fields to specify what fields are exported.

  8. Click Finish. (In Outlook 2010, you will be prompted to create an optional password. Click OK, and do not click Cancel.)

  9. Enter a date range. Click OK.

Outlook 2011 (Mac)

  1. Open Outlook. Click Calendar and select the calendar you wish to export.

  2. Click File and Export. Select "Outlook for Mac Data File (.olm)."

  3. Click "Items of the following types," and ensure that only the Calendar box is checked. Click the advance arrow.

  4. Click "No, do not delete items" when prompted.

  5. Save the .olm file to your computer.

Import a Calendar File to Outlook

Outlook 2010 and 2013 (Windows)

Internet Calendar (.ics) files can be imported to Outlook by double-clicking the file. For other file types:

  1. Open Outlook. Select the File tab and click Open (in Outlook 2013, click Open and Export).

  2. Click Import. In Outlook 2013, click Import/Export, click "Import from another program or file" and click Next.

  3. Select "Comma Separated Values (Windows)" as the import file format. Click Next.

  4. Click Browse and select the file to import. Click OK. 

  5. Select options for handling duplicate events. Click Next.

  6. Select the Calendar as the destination folder. Click Next.

  7. Optional: Click Map Custom fields to specify what fields are imported or change the destination folder.

  8. Click Finish.

Outlook 2011 (Mac)

Outlook for Mac (.olm) and Internet Calendar (.ics) files can be imported to Outlook by double-clicking the file.

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